false
Saturday 06/14
NCAA Championships
T&F - Women
Saturday 06/14
NCAA Championships
T&F - Men
Friday 06/13
NCAA Championships
T&F - Women
Friday 06/13
NCAA Championships
T&F - Men
Thursday 06/12
NCAA Championships
T&F - Women
Thursday 06/12
NCAA Championships
T&F - Men
Wednesday 06/11
NCAA Championships
T&F - Women
Wednesday 06/11
NCAA Championships
T&F - Men
Sunday 06/01
Virginia
9
Baseball
2
Sunday 06/01
Bucknell
0
Baseball
10
Saturday 05/31
Virginia
3
Baseball
0
Saturday 05/31
NCAA West Preliminary
T&F - Men
Saturday 05/31
NCAA West Preliminary
T&F - Women
Friday 05/30
Liberty
2
Baseball
3
Friday 05/30
NCAA West Preliminary
T&F - Men
Friday 05/30
NCAA West Preliminary
T&F - Women
Thursday 05/29
NCAA West Preliminary
T&F - Women
Thursday 05/29
NCAA West Preliminary
T&F - Men
Monday 05/26
NCAA Championships - Final RD
Golf - Men
279
Saturday 05/24
LSU
11
Baseball
1
   
Student-Athlete Appearance Request Form

Guidelines
All requests must be submitted a minimum of three weeks prior to the requested event.
Student-athletes are not allowed to miss class for an event.
Due to the heavy demands on student-athletes, requests will not be accommodated during the first or last two weeks of any semester.
Student-athlete participation is based on availability; there can be no guarantee of any specific student-athlete, coach or team.
Outreach involving students typically must be targeted to groups in eighth grade and/or below due to NCAA Guidelines.
No additional gifts or benefits can be provided to student-athlete volunteers, unless previously approved.
Student-athletes' name or picture cannot be used for promotional ventures of any non-profit agency.
Razorback media staff may attend service events to shoot video or still photos of student-athlete involvement depending on availability.
All requests must be within a 30 mile radius of the University of Arkansas campus, unless special permission is granted by the athletic department.

Student-Athlete Time Constraints
Many of our student-athletes begin their day early with morning conditioning, followed by a full day of class, practice, dinner and study hall hours. As a result, it is often difficult for student-athletes to accommodate outreach requests; however, we will do our best to serve the Northwest Arkansas community as opportunities arise.

Upon Receiving Your Request
The University of Arkansas Athletic Department Compliance Office and Student-Athlete Development staff will review your request to determine if the involvement of student-athletes is permissible under NCAA guidelines.
If the request is deemed permissible by the Compliance and Student-Athlete Development office, student-athletes will then be recruited to volunteer for the requested event. In some instances, time constraints prohibit student-athlete participation. In such instances, it may not be possible to secure volunteers.
You will be notified within one week of the requested event if student-athletes have committed to volunteer, or if student-athletes are unable to attend.

Required Fields in Bold


Please read through the rules and regulations listed above, as well as the NCAA guidelines listed at the end of the form.
 
Yes, I will comply with the above requirements
No, I do not agree
 
General Information

Name of Event:
 
Date of Event:
 
Sponsoring Agency:
 
Agency Category:
 
Community
Education
Health Care
Nonprofit
Other
If you selected "Other," please explain:
 
Please provide a brief description of event:
 
Audience Age Group:
 
Audience Size:
 
 
Event Location

Location Name:
 
Street Address:
 
 
City:
 
State:
 
Location Phone Number:
 
Special Instructions for Location? (parking, restrooms, etc.)
 
 
Event Information

Time Event Begins:
 
Time Event Ends:
 
Time Commitment Expected of Student-Athletes/Coaches:
 
Desired Number of Volunteers:
 
Role of Student-Athletes/Coaches:
 
Special Instructions for Event? (attire, items to bring, etc.):
 
Which team(s)/student-athlete(s)/coaches would you like to attend your event?
 
 
Contact Information

Name:
 
Phone Number:
 
E-mail Address:
 
Alternate Contact Name:
 
Alternate Contact Phone Number:
 
Alternate Contact E-mail Address:
 
 
The following information must be provided in order to determine the permissibility of a University of Arkansas student-athlete's proposed involvement in the activity. Please be aware that even if an activity is determined to be permissible by NCAA regulations, the availability of student-athletes must still be determined by the involved sports program, coaches and student-athletes themselves, along with the Student-Athlete Development Department. This form must be completed in its entirety and submitted in order to request an appearance by a University of Arkansas Student-Athlete. If you have any questions, please contact the Compliance Office at 479-575-7953. Thank you for your cooperation.

Will money be raised from the activity?
 
YES
NO
If YES, who will receive the proceeds and what will the proceeds be used for?
 
Will any proceeds from the event benefit ANY of the following individuals? (Please select all that apply)
 
NO (not applicapble, no proceeds raised)
Individuals in Grades 9-12
Individual that has a child in Grades 9-12
Individual at a 2-year or 4-year college other than University of Arkansas
Individuals who are associated with a high school
Individuals who are associated with a high school athletics program
Individuals who are associated with an AAU or club athletics program
If you selected any of the options above, please provide further detail regarding individual's situation:
 
Will there be any commercial sponsorship of the event?
 
YES
NO
If YES, please list the commerical organization(s) involved:
 
If YES, how is the commercial entity involved in this activity?
 
Will there be any advertisement or promotions by a commercial agency or sponsor?
 
YES
NO
If YES, what type of advertising or promotion will be involved?
 
Will a student-athlete's name, picture, personal appearance or involvement be used in any advertising or promotion of the activity?
 
YES
NO
If YES, how will the student-athlete be used in the advertising or promotion?
 
Will a student-athlete(s) receive any expenses (e.g. meals, transportation) associated with their involvement in the activity?
 
YES
NO
If YES, indicate what the student-athlete(s) will receive:
 
 
Bylaw 12.5.1.1 Institutional, Charitable, Education or Nonprofit Promotions A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may use a student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete's participation in intercollegiate athletics, provided the following conditions are met:

 
(a) The student-athlete receives written approval to participate from the director of athletics (or his or her designee who may not be a coaching staff member), subject to the limitations on participants in such activities as set forth in Bylaw 17;

 
(b) The specific activity or project in which the student-athlete participates does not involve co-sponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address, telephone number and website address may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited;

 
(c) The name or picture of a student-athlete with remaining eligibility may not appear on an institution's printed promotional item (e. g., poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity's officially registered regular trademark or logo also appears on the item;

 
(d) The student-athlete does not miss class;

 
(e) All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency;

 
(f) The student-athlete may accept actual and necessary expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity;

 
(g) The student-athlete's name, picture or appearance is not used to promote the commercial ventures of any nonprofit agency;

 
(h) Any commercial items with names, likenesses or pictures of multiple student-athletes (other than highlight films or media guides per Bylaw 12.5.1.7) may be sold only at the member institution at which the student-athletes are enrolled, the institution's conference, institutionally controlled (owned and operated) outlets or outlets controlled by the charitable, educational or nonprofit organization (e.g., location of the charitable or educational organization, site of charitable event during the event). Items that include an individual student-athlete's name, picture or likeness (e.g., name on jersey, name or likeness on a bobble-head doll), other than informational items (e.g., media guide, schedule cards, institutional publications), may not be sold; and

 
(i) The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete's name, image or appearance is used in a manner consistent with the requirements of this section.

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